1. Information We Collect
Depending on the configuration enabled by the employer or organization, Timeexa may collect and process the following information:
- Employee name, employee code, mobile number, email address, department, designation, and company details
- Attendance records, punch-in/punch-out time, shift details, leave details, overtime, and work-hour information
- GPS location at the time of attendance marking, where enabled
- Selfie/photo captured for attendance verification, where enabled
- Face template, biometric template, RFID/card number, device user ID, or other verification identifiers, where enabled
- Device information such as phone model, operating system, app version, IP address, login history, and crash logs
- Notification token for sending app alerts and attendance-related notifications
2. How We Use Information
Collected information may be used for attendance management, employee verification, geofence validation, selfie attendance, biometric attendance, shift management, leave management, reports, payroll integration, alerts, security monitoring, fraud prevention, customer support, system improvement, and legal or contractual compliance.
3. GPS Location
Location information may be collected when an employee marks attendance or when the employer has enabled location-based attendance features. Location data is used to verify whether attendance was marked from an approved location or geofence. Continuous tracking is not performed unless specifically enabled and communicated by the employer.
4. Camera and Selfie Access
The app may request camera permission for selfie attendance, face verification, profile photo, document upload, or related verification features. Camera access is used only for app functionality and only after user permission is granted.
5. Biometric and Face Data
If biometric or face-based attendance is enabled by the employer, Timeexa may process biometric templates or face templates for verification. These templates are used for authentication and attendance verification only. They are not sold to third parties.
6. Data Sharing
We do not sell personal information. Information may be shared only with the employer or authorized administrators, service providers assisting in operating the platform, or government/legal authorities where required by applicable law.
7. Data Security
We use reasonable administrative, technical, and physical safeguards to protect user data. However, no system, transmission, or storage method is completely secure, and absolute security cannot be guaranteed.
8. Data Retention
Data is retained according to employer policy, contractual obligations, operational requirements, and applicable legal requirements. Employers may request data deletion or retention based on their agreement and applicable law.
9. User Responsibilities
- Keep login credentials confidential
- Do not share passwords or OTPs
- Report unauthorized access immediately
- Use the app only for official and authorized purposes
- Do not attempt to manipulate GPS, selfie, biometric, or attendance data
10. App Permissions
The app may request permissions including camera, location, internet, notifications, and storage/media access where required. These permissions are used only for attendance, verification, support, and related app functionality.
11. Third-Party Services
Timeexa may use third-party cloud, messaging, map, notification, analytics, or support services. Such services are used only to operate and improve the platform.
12. Children’s Privacy
The app is intended for authorized employees and organizational users only. It is not intended for unauthorized use by children.
13. Updates to This Policy
We may update this Privacy Policy from time to time. Continued use of the app after updates means acceptance of the revised policy.
14. Contact
AVSG Info Systems Pvt. Ltd.
Email: info@timeexa.com
Website: www.timeexa.com